Friday, January 3, 2014

To Know ECM in 2014 - The Enterprise Content Management System

Strategy and implementation in 2014 ECM - what it means for your organization and you.
Enterprise Content Management (ECM) covers a wide variety of different areas in technology including ways to capture, store, preserve, retrieve, and deliver content. All of which is accomplished by a set of strategies, methods, and tools that enable small and large organizations to maintain and manage their business processes. Many of the professionals in this industry may also describe enterprise content management as managing electronic data and files from the cradle to the grave. Therefore, it is important for businesses to implement an enterprise information strategy that will manage the company's electronic information throughout its life cycle.

Tracking Enterprise Content From Its Inception
With an effective enterprise content management system in place, businesses can track the actual flow of their content via the systems that it touches from its inception until its completion and storage. One of the main objectives of these kinds of systems is creating the content's value by linking the content that has been secured with people and processes.

When a business has an effective enterprise information management system in place, it can help the company with managing unstructured data. So, one of its primary focuses is to deliver the right data to the right people. So, the system must be able to provide the right details in a timely manner. In fact, if these enterprise information systems have been deployed properly, they can also help entire organizations with managing all kinds of electronic content, while the system also promotes collaboration within internal and external organizations.With the right enterprise content system, business owners can also expect consistent processes to be performed across the board.

ECMs and Unstructured Data- One of the top features of any enterprise content management system is being able to handle unstructured data in an organized fashion. Since unstructured data has no specific order and it cannot be found in a database, these systems must perform numerous complex tasks in an organized way. Therefore, the activities that it performs reaches beyond the normal document manage processes. Which means, these systems are designed with a wide variety of different features. Many of which includes the following features.

Document Capture Features - This system feature is responsible for capturing an image of the paper files and storing them as electronic data.

Document Management Features - User has the ability to perform numerous activities including searching document info, accessing it after storage and delivering it to someone else in the organization that needs it.

Digital Asset Management - Since these enterprise content management systems house a diversity of media, it is also used to manage audio, video and images.

Business Process management/Work-flow - When a document is scanned into an enterprise content management system, the information is captured in a digital format. As a result, the document can be sent to a specific group of people, approved by upper manage, and tracked by those who have an interest or need.

Records Retention and Archiving Features - Retention and archiving features are designed to allow companies to comply with both company and regulatory requirements. Therefore, the documents can be automatically stored and accessed on demand.

Docurated is developing a cloud based application to help knowledge workers surface, organize, reuse and share their most powerful content, regardless of information location or format.

James Heard is a technology writer with a focus on time saving applications and easy to use tools. Content Search is his current focal point.


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